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Which US taxes do we handle on an employer's behalf?

Matthew Blaisdell
Updated

As the payroll provider, we will handle the filing and payments of many payroll taxes to the respective tax agency on the employer's behalf. 

In order to trigger any withholding and filings, the employer must:

  • Have wages in that state/locality. If no wages are processed for the quarter, our system will not trigger us to complete a zero filing on the employer's behalf.
  • Have tax account IDs and tax rates input into the Tax Info card in the employer profile.

What state tax filings and payments do we not handle?

There are certain tax payments, insurance payments, or filings that we cannot complete on the employer's behalf. Please refer to the following article with a list of unsupported taxes: Unsupported Taxes

How do we handle the filings listed below?

We use the information entered by employers into their Business Info and Tax Info cards (legal business name, tax ID numbers, state tax rates, and the quarterly earnings for workers) and complete filing forms and file them with the respective tax agencies. Completed filing packages can be viewed and downloaded within the Employer Profile > Documents tab.

IRS (Federal Filings)

  • Employer's Quarterly Federal Tax Return (941)
  • Employer's Annual Federal Tax Return (940)

Alabama (AL)

  • AL Income Tax
    • AL Quarterly W/H Return (AL A-1)
    • AL Annual W/H Reconciliation (AL A-3)
  • AL Unemployment Insurance Tax and Employment Security Enhancement Assessment
    • AL Quarterly Contribution (AL UC-CR4)
  • Various local income taxes

Alaska (AK)

  • AK Unemployment Insurance Tax
    • AK Quarterly Contribution Report (AK 07-1004)

Arizona (AZ)

  • AZ Income Tax
    • Quarterly Withholding Tax Return (A1-QRT)
  • AZ Unemployment Insurance Tax
    • Unemployment Tax and Wage Report (UC-018)

Arkansas (AR)

  • AK Income Tax
    • AK Annual W/H Reconciliation (AR 3MAR)
  • AK Unemployment Insurance Tax
    • AK Quarterly Contribution Report (AR DWS-ARK-209B)

California (CA)

  • CA Income Tax
  • Unemployment Insurance
    • Quarterly Contribution Return and Report of Wages (DE 9)
    • Combined Payroll Tax Payment Coupon (DE 9C)
  • Employment Training Tax (ETT)
  • State Disability Insurance (SDI) 

Colorado (CO)

  • CO Income Tax
    • Income Withholding Tax Return (DR 1094)
  • CO Unemployment Insurance Tax
    • Unemployment Insurance Tax Report (UITR-1)
    • CO Solvency Tax Surcharge
    • CO Support Surcharge
  • Colorado Family and Medical Leave Insurance (FAMLI)
  • Various local income taxes
    • Sheridan Occupational Privilege Tax
    • Greenwood Village Occupational Privilege Tax
    • Glendale Occupational Privilege Tax
    • Denver Occupational Privilege Tax
    • Aurora Occupational Privilege Tax

Connecticut (CT)

  • CT Income Tax
  • CT Unemployment Insurance Tax
  • CT Paid Family and Medical Leave (PFML)

Delaware (DE)

  • DE Income Tax
  • DE Unemployment Insurance Tax
    • DE Training Tax
  • DE Paid Family Leave
  • Various local taxes
    • City of Wilmington Earned Income Tax

Florida (FL)

  • FL Unemployment (Reemployment) Insurance Tax
    • FL Quarterly Contribution (SUI) (FL RT-6)

Georgia (GA)

  • GA Income Tax
  • GA Unemployment Insurance Tax
    • GA Administrative Assessment Tax

Hawaii (HI)

  • HI Income Tax
  • HI Unemployment Insurance Tax
    • HI Employment & Training Assessment

Idaho (ID)

  • ID Income Tax

  • ID Unemployment Insurance Tax
    • ID Administrative Reserve
    • ID Employer Workforce Development

Illinois (IL)

  • IL Income Tax

  • IL Unemployment Insurance Tax
    • IL Fund Building Rate

Indiana (IN)

  • IN Income Tax

  • IN Unemployment Insurance Tax
  • Various local county taxes

Iowa (IA)

  • IA Income Tax

  • IA Unemployment Insurance Tax

Kansas (KS)

  • KS Income Tax

  • KS Unemployment Insurance Tax

Kentucky (KY)

  • KY Income Tax

  • KY Unemployment Insurance Tax
    • KY Service Capacity Upgrade Fund
  • Various local taxes
    • KY Mental Health Tax (local)
    • KY Occupational License Fee for Schools (local)
    • KY Occupational License Fee (local)

Louisiana (LA)

  • LA Income Tax

  • LA Unemployment Insurance Tax

Maine (ME)

  • ME Income Tax

  • ME Unemployment Insurance Tax
    • ME Competitive Skills Scholarship Fund Assessment
    • ME Administrative Fund Assessment

Maryland (MD)

  • MD Income Tax

  • MD Unemployment Insurance Tax
  • Various local taxes

Massachusetts (MA)

  • MA Income Tax

  • MA Unemployment Insurance Tax
    • MA Workforce Training Fund
    • MA COVID-19 Recovery Assessment
    • MA Employer Medical Assistance Contributions (EMAC)
  • MA Paid Family and Medical Leave (PFML)

Michigan (MI)

  • MI Income Tax

  • MI Unemployment Insurance Tax
    • MI Obligation Assessment
  • MI local taxes

Minnesota (MN)

  • MN Income Tax

  • MN Unemployment Insurance Tax
    • MN Workforce Enhancement

Mississippi (MS)

  • MS Income Tax

  • MS Unemployment Insurance Tax
    • MS Employer Training Contribution

Missouri (MO)

  • MO Income Tax

  • MO Unemployment Insurance Tax
  • Various local taxes
    • St Louis City Payroll Expense Tax
    • St Louis City Earnings Tax
    • Kansas City Tax

Montana (MT)

  • MT Income Tax

  • MT Unemployment Insurance Tax
    • MT Administrative Fund

Nebraska (NE)

  • NE Income Tax

  • NE Unemployment Insurance Tax

Nevada (NV)

  • NV Unemployment Insurance Tax
    • NV Career Enhancement Program

New Hampshire (NH)

  • NH Unemployment Insurance Tax
    • NH Administrative Contribution

New Jersey (NJ)

  • NJ Income Tax

  • NJ Unemployment Insurance Tax
    • NJ ER Workforce/Supplemental Workforce
  • NJ EE Family Leave Insurance
  • NJ EE SDI

New Mexico (NM)

  • NM Income Tax

  • NM Unemployment Insurance Tax
  • NM Workers’ Comp

New York (NY)

  • NY Income Tax

  • NY Unemployment Insurance Tax
    • NY Reemployment Service Fund
  • NY Paid Family Medical Leave PFML**
  • NY State Disability Insurance (SDI)**
  • Various local taxes
    • Yonkers Tax
    • New York City Tax

** PLEASE NOTE: for NY PFML and SDI, these are both insurance payments versus taxes. If the employer elects within their Tax Info card for these amounts to be withheld, our system WILL calculate and withhold. HOWEVER, we do NOT file and pay. The withheld amounts will remain in the employer's bank account on file and they will be responsible to file and pay to the NY agency directly.

North Carolina (NC)

  • NC Income Tax

  • NC Unemployment Insurance Tax
    • NC Federal Reserve Fund

North Dakota (ND)

  • ND Income Tax

  • ND Unemployment Insurance Tax

Ohio (OH)

  • OH Income Tax

  • OH Unemployment Insurance Tax
  • Various local taxes
    • OH Municipal Tax (multiple)
    • OH Joint Economic Development District (JEDD) (multiple)
    • OH School District Income Tax (multiple)

Oklahoma (OK)

  • OK Income Tax

  • OK Unemployment Insurance Tax
    • OK Employment Security Commission Technology Fund

Oregon (OR)

  • OR Income Tax

  • OR Unemployment Insurance Tax
  • OR Paid Family Leave
  • OR Workers’ Benefit Fund (WBF)
  • OR Transit Tax
  • Various local taxes
    • Multnomah County Preschool for All Income Tax
    • South Clackamas Transit Tax
    • Eugene Community Safety
    • Wilsonville Transit Tax
    • Sandy Transit Tax
    • Canby Transit Tax
    • TriMet Excise Tax
    • Lane District Transit Tax
    • Metro Supportive Housing Services

Pennsylvania (PA)

  • PA Income Tax

  • PA Unemployment Insurance Tax
  • Various local taxes
    • [Locality] EIT
    • [Locality] LST
    • Philadelphia City Tax
    • Hazleton Payroll Preparation Tax
    • Pittsburgh Payroll Preparation Tax
    • Scranton Payroll Preparation Tax

Rhode Island (RI)

  • RI Income Tax

  • RI Unemployment Insurance Tax
    • RI Job Development Assessment
  • RI Temporary Disability Insurance

South Carolina (SC)

  • SC Income Tax

  • SC Unemployment Insurance Tax
    • Contingency Assessment Tax (SC Unemployment)

South Dakota (SD)

  • SD Unemployment Insurance Tax
    • SD Reemployment Assistance Contribution Rate (SD SUI)
    • SD Administrative Fee Election (SD SUI)

Tennessee (TN)

  • TN Unemployment Insurance Tax

Texas (TX)

  • TX Unemployment Insurance Tax

Utah (UT)

  • UT Income Tax

  • UT Unemployment Insurance Tax

Vermont (VT)

  • VT Income Tax

  • VT Unemployment Insurance Tax
  • VT Child Care Contribution

Virginia (VA)

  • VA Income Tax

  • VA Unemployment Insurance Tax

Washington (WA)

  • WA Unemployment Insurance Tax
    • WA Employment Admin Fund (EAF)
  • WA Paid Family Medical Leave (PFML)
  • WA L&I - Workers Compensation
  • WA CARES Fund

West Virginia (WV)

  • WV Income Tax

  • WV Unemployment Insurance Tax
  • Various local taxes
    • Wheeling City Service Fee
    • Weirton City Tax
    • Romney City Tax
    • Rivesville City Service Fee
    • Parkersburg City Tax
    • Morgantown City Tax
    • Madison City Tax
    • Montgomery City Tax
    • Huntington City Tax
    • Fairmont City Tax
    • Charleston City Tax

Wisconsin (WI)

  • WI Income Tax

  • WI Unemployment Insurance Tax

Wyoming (WY)

  • WY Unemployment Insurance Tax
  • WY Worker’s Comp

District of Columbia (DC)

  • DC Income Tax

  • DC Unemployment Insurance Tax
    • DC Administrative Funding Assessment
  • DC Paid Family Leave

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