Year End: Common Informational Tax Notices

Towards the end of the year, the IRS and state agencies will begin to send employers notices for the upcoming calendar year. All tax notices will be sent to employers directly.

Below is a list of common informational tax notices and how to handle them. 

State Unemployment Tax Rate

Most state unemployment tax agencies will mail a notice to notify employers about their tax rate for the upcoming calendar year. To schedule a future rate update follow the steps below:

1. Navigate to the employer profile
2. Locate the Tax Info card and click Edit
3. Click Edit on the state or federal tax field 
4. Select the pencil to edit the tax rate
5. Select the future effective date (typically Jan 1) 

State and Federal Deposit Schedules

The IRS and state withholding tax agencies will mail a notice to notify employers if their deposit schedule is changing in the upcoming calendar year. To schedule a future deposit schedule change follow the steps below:

1. Navigate to the employer profile
2. Locate the Tax Info card and click Edit
3. Click Edit on the state or federal tax field 
4. Select the pencil to edit the deposit schedule
5. Select the future effective date (typically Jan 1) 

Paper copies of forms

Some state tax agencies mail employers paper copies of quarterly and year end forms. Salsa files most payroll returns electronically. If you are unsure if the paper form is supported through Salsa payroll, reach out to our Customer Support team. 

Additional notice information can be found here: Common Tax Filing Errors and How to Handle Tax Notices