What information is required to prepare a new hire for payroll?

To prepare a new hire for payroll processing, employers need to collect various pieces of information and complete several administrative tasks. Here's a checklist of the essential information and documents required for onboarding a new employee for payroll:

1. Personal Information:

   • Full legal name
   • Home address
   • Social Security number (or taxpayer identification number)
   • Date of birth
   • Contact information (phone number, email address)

2. Employment Information:

   • Job title or position
   • Start date
   • Employment status (full-time, part-time, temporary, etc.)
   • Work location or department

3. Tax Forms:

   • Form W-4 (Employee's Withholding Certificate): This form helps determine federal income tax withholding. New employees should complete and sign this form, specifying their withholding allowances and marital status.

4. Employment Eligibility Verification:

   • Form I-9 (Employment Eligibility Verification): Federal law requires employers to verify the identity and employment authorization of new hires. New employees must complete Section 1 of the Form I-9 on or before their first day of work and provide supporting documentation within three business days.

5. Direct Deposit Information:

   • If your company offers direct deposit, new employees should provide their bank account information, including the bank's name, account number, and routing number.

6. Payroll Information:

   • Pay frequency (e.g., weekly, bi-weekly, monthly)
   • Wage or salary rate
   • Any additional compensation details (overtime rate, bonuses, commissions, etc.)

Salsa ensures that all required information for successful payroll processing is collected during our hosted onboarding process, so employers don't have to.