Time Off Overview

Time off is a period of time where employees are not working. Employers offer time off as a type of perk that allows employees to take a break from work to travel, rest, take care of personal tasks, etc. Employers can offer a combination of paid or unpaid time off and set different policies/rules for different groups of employees. Common examples of time off are Vacation, Sick, Holiday, and Bereavement.

Who creates a time off policy?

Employers determine time off policies for their business and can add multiple policies to their payroll account. 

How does time off work for salaried workers?

Salaried workers are defaulted to working 40 hours a week, 8 hours per day over a five day period. Employers have flexibility to determine how the time off is accrued and what the total number of hours granted can be. 

How do I update a worker's time off balance?

To make adjustments to an existing balance for a worker, go to the worker's profile.

1. Locate the Time off card and click Edit
2. You'll be able to view the current time off balance 
3. In the manage balance field, enter in the total number of hours you'd like to add or subtract from the worker's current balance. For example, if the worker has 50 hours set as their current balance and you'd like to adjust it down to 45 hours, put -5 in the manage balance section.
4. Once you confirm the current balance has been adjusted, click Save

What are hours worked that I'm seeing on the payroll run?

Hours worked for non-hourly workers is listed in the payroll run as a ‘Hours worked’ column. This column will be read-only for Frequency or Hourly based workers but will be editable for workers without these two compensations types. This allows you to collect the correct hours as is needed for certain types of accrual strategies. 

Are the time off hours shown on the employee pay stubs?

Yes, time off hours do appear as a separate row on an employee's pay stub. It will include totals on each payroll run as well as a year-to-date amount.

How do I move a worker from one time off policy to another?

To make adjustments to a worker's time off policy, go to the worker's profile.

1. Locate the Time off card and click Edit
2. You'll be able to view the current policy under time off policy
3. If you have set up multiple time off policies, you can view them in a dropdown and select which policy you'd like to move the worker into
4. Once you confirm the worker has been moved to the correct new policy, click Save

Is it possible to have an unlimited amount of time off roll over?

Yes! If you'd like to set an unlimited amount of time off to roll over in the policy, leave the carry over field blank. 

Is time off calculated in off-cycle payrolls?

By default we don’t include recurring benefits, compensations or time off in off-cycle payroll runs since they are calculated on a per-pay-period basis. You can choose to include them as needed when running an off-cycle payroll by selecting to include time off if applicable.